1. Faculty can send their CV or a list of publications to their liaison librarian, or directly to the site administrator at firstname.lastname@example.org. The ORC administrator with review the CV, upload any open access publications to the ORC and create citations for each publication.
2. If requested, the administrator can determine what journals allow pre or post-print versions of the publications to be deposited into IRs. They will send the faculty member an email explaining the results of the review and request any post-prints that the author would like to add. Most journals allow author to deposit post-prints in IRs after an embargo period, so it is a good idea to keep these on file.
3. If journal policies cannot be verified, the ORC administrator can send a letter to the publisher requesting permission to post a version of the article. If a PDF version of the article is not available, the citation can still be included in the ORC. A "Find in your library" button will take the place of a download or link button. Off-site researchers will be led to a WorldCat record of the article or book, showing which libraries have access to the item.
Post-print: This is the version of a paper that has been accepted by a journal, peer-reviewed, with any revisions already made. This version does not yet have the formatting or branding of the journal.
Green Open Access
Authors can provide access to their work through digital repositories. This work can be both peer-reviewed and non-peer-reviewed. In addition to publications, these repositories can provide access to data sets, presentations, and other media.
Gold Open Access
Open Access journals provide access to journal articles through their website. These journals can be completely open access or they can provide authors with paid open-access options for their articles.